Privacy Policy
1. Who we are
This policy applies to Yussouf & Co, which is a trading name of Accountancy Services London Ltd (company number 03598909), a limited company registered in England and Wales. Yussouf & Co is a member firm of the Institute of Chartered Accountants in England and Wales (ICAEW).
This privacy policy explains how we use any personal information we collect about you when you use this website and our wider services. Further information in relation to job application privacy will be provided on request.
For the purposes of data protection law, the data controller is Mr Falak Yussouf at Yussouf & Co, Suite 401–402, Cumberland House, 80 Scrubs Lane, London, NW10 6RF.
2. What information we collect
What is personal data? Personal data is any information about a natural person that makes you identifiable, which may include (but is not limited to):
- Names and contact information, such as emails and telephone numbers
- National Insurance numbers
- Employment history and employee numbers
- Credit history
- Personal tax, payroll and accounting data
What is sensitive personal data? Sensitive personal data includes genetic and biometric data, medical conditions, religious or philosophical beliefs, political opinions, racial or ethnic origin, convictions and biometric data.
3. How we collect information
We collect information about you when you:
- Fill in any of the forms on our website (for example, sending an enquiry)
- Contact us by phone, email or post
- Use our accounting, tax and advisory services
Website usage information is collected using cookies (see our Cookie Policy).
When submitting forms on our website we may use a third-party software provider for automated data collection and processing purposes. They will not use your data for any other purposes and will only hold the data in line with our policy on data retention.
4. How we use your information
At Yussouf & Co we take your privacy seriously and will only use your personal information to provide the services you have requested from us, detailed in your Letter of Engagement and supporting Schedules, and as identified below. We will only use this information subject to your instructions, data protection law and our duty of confidentiality.
We use your information to:
- Provide the services you have requested
- Update and enhance client records
- Carry out analysis for management purposes
- Carry out credit checks in relation to you where appropriate
- Prepare statutory returns
- Meet legal and regulatory compliance
- Prevent crime
For business-to-business clients and contacts our lawful reason for processing your personal information will be “legitimate interests”. Under “legitimate interests” we can process your personal information if we have a genuine and legitimate reason and we are not harming any of your rights and interests.
For business-to-consumer clients and contacts our lawful reason for processing your personal information will be “a contract with the individual” — for example, to supply goods and services you have requested, or to fulfil obligations under an employment contract. This also includes steps taken at your request before entering into a contract.
We may receive personal data from you for the purposes of our money laundering checks, such as a copy of your passport. This data will only be processed for the purposes of preventing money laundering and terrorist financing, or as otherwise permitted by law or with your express consent.
5. Sharing your information
Our work for you may require us to pass your information to our third-party service providers, agents, subcontractors and other associated organisations for the purposes of completing tasks and providing services to you on our behalf. When we use third-party service providers, we disclose only the personal information that is necessary to deliver the services, and we have contracts in place that require them to keep your information secure and not to use it for their own direct marketing purposes.
We will not share your information for marketing purposes with companies so that they may offer you their products and services.
6. Security
Non-sensitive details (such as your email address) are sent over the internet, and this can never be guaranteed to be 100% secure. While we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best efforts to ensure its security on our systems.
Where we have given you (or where you have chosen) a password that enables you to access certain parts of our website, you are responsible for keeping this password confidential. Please do not share your password with anyone.
7. How long we hold your data
- Marketing: we will hold your data for a period of 6 years with a review every 3 years. You can opt out, or update or delete your data, at any point.
- Contracted services: we will hold your data for 7 years in line with our regulatory requirements.
8. Your rights
You have the right to:
- Access — request a copy of the information we hold about you (a Subject Access Request). We will respond within one month of receipt.
- Correction — ask us to correct information you think is inaccurate.
- Erasure — ask us to delete information we hold about you.
- Objection — object to processing of your personal data where you feel the grounds relating to your particular situation apply.
- Portability — receive the personal data you have given us in a structured, commonly used and machine-readable format, and transmit it to another controller.
To exercise any of these rights, email info@yussouf.co.uk or write to Mr Falak Yussouf, Yussouf & Co, Suite 401–402, Cumberland House, 80 Scrubs Lane, London, NW10 6RF.
9. Other websites
Our website contains links to other websites. This privacy policy only applies to this website, so when you link to other websites you should read their own privacy policies.
10. Complaints
If you feel that your personal data has been processed in a way that does not meet data protection law, you have a right to lodge a complaint with the relevant supervisory authority. The supervisory authority in the UK is the Information Commissioner’s Office.
11. Changes to this policy
We keep our privacy policy under regular review and will place any updates on this page.
12. Contact us
Please contact us if you have any questions about this policy or the information we hold about you:
- Email: info@yussouf.co.uk
- In writing: Falak Yussouf, Yussouf & Co, Suite 401–402, Cumberland House, 80 Scrubs Lane, London, NW10 6RF
- WhatsApp: Message us